Helena Youth Soccer Association

Scholarship/Financial Assistance Policy

Scholarship/Financial Assistance Policy
Adopted by the Helena Youth Soccer Association (HYSA) on October 16, 2017


HYSA has adopted a strategic plan that includes expanding soccer opportunities in Helena and the surrounding areas with the goal of becoming the preeminent soccer organization in Montana for youth at all levels and among families of all means.
In furtherance of that goal, HYSA includes scholarship money in its annual budget. In addition, outside organizations often donate money to HYSA that is earmarked for scholarship.
This policy applies to the provision of scholarship money to a player when such money is budgeted and available.
For players desiring to register for recreational soccer: if a player needs financial assistance to pay for the registration fee, the player’s parent or legal guardian should notify the HYSA Executive Director prior to registering and request a scholarship. A parent or legal guardian may request a full or partial scholarship equal to the registration fee. Generally, an email or letter to the Executive Director stating the hardship and identifying how much the player can contribute to the registration fee meets the scholarship requirements. The Executive Director may, in his discretion, use scholarship money to cover that player’s registration fee.
For players desiring to register for Academy or Arsenal soccer: if a player needs financial assistance to pay for the tryout fee, placement fee, or registration fee, the player’s parent or legal guardian should notify the HYSA Executive Director prior to registering, tryouts, or placement and request a scholarship. A parent or legal guardian may request a full or partial scholarship equal to the tryout fee, placement fee, or registration fee. Generally, an email or letter to the Executive Director stating the hardship and identifying how much the player can contribute to the fee(s) meets the scholarship requirements. The Executive Director may, in his discretion, use scholarship money to cover that player’s fee(s).
Academy and Arsenal soccer players also incur team fees, which is the amount assessed to each player to cover coach travel, per diem, etc. as specified in the Manager’s Manual adopted by the Board on September 18, 2017. The Executive Director may, in his discretion, use scholarship money to pay for a player’s assessed team fees, with the money being provided directly to that team’s manager for deposit into the team account. Scholarship money may not be used for an individual player’s travel expenses nor to cover optional tournament fees and related coaching expenses that the team elects to participate in, nor may be it be provided directly to a player’s parent or legal guardian.
When addressing scholarship requests, the Board directs involved HYSA personnel (including the Executive Director and team managers) to exercise confidentiality and discretion in order to help ensure that families in need feel comfortable requesting assistance. The Executive Director will respond to requests for scholarship in a timely fashion. If an issue or dispute arises regarding a scholarship request, the Executive Director will consult with the HYSA Board’s Executive Committee for assistance in resolution.