Helena Youth Soccer Association

Club Policies

Siebel Soccer Complex Policies

  • All use of the Siebel Soccer Complex must be approved by HYSA.
  • For child safety purposes, weapons of any kind (including firearms) are not permitted inside the fence line.
  • For child safety and sanitation purposes, pets of any kind (including dogs) are not permitted inside the fence line.
  • Off-field verbal and physical abuse by players, coaches, family members, fans, officials, and club representatives will not be tolerated under any circumstances. Such abuse will result in 1) a warning followed by 2) removal from the grounds and may result in an additional suspension from club activities.

TRYOUT POLICY

Revised by the Helena Youth Soccer Association (HYSA) August, 2016

 

HYSA will hold tryouts for its Arsenal teams in spring of each year for the U10-U14 aged teams, which will be in effect for two seasons (that fall and the next spring).  Tryouts for the U15-U19 aged teams may be held in the sole discretion of the Coaching and Team Formation Committee and will generally be used sparingly and only in special circumstances, to supplement information where other data points regarding a player are unavailable (e.g.  for players new to the program, players who were injured during the immediate preceding season, players participating in HYSA but not high school soccer, etc.)

 

There is a non-refundable registration fee for tryouts (U10-U14) and/or placement (U15-U19) which will be set by the HYSA Board of Directors prior to the tryouts.  If a player needs financial assistance, parents should notify the HYSA Executive Director at or prior to the time of registration and request a scholarship.  Generally, a letter to the Executive Director stating the hardship and identifying how much the player can contribute to the fees meets the scholarship requirements.

 

All players must register for tryouts (U10-U14) and/or placement (U15-U19) online, complying with any deadlines procedures and paying fees established by HYSA.

 

Placement Procedures for U15-U19:

 

  1. At the advanced levels of U15-U19, the role of a formal tryout is limited to special circumstances.  From U15 and above, the element of primary and secondary positions for each player is also introduced into the formation process as players begin to specialize (at least by line, e.g. forward, mid, defender, goalie) in their positions.  Additionally, the prospect of forming multi-age group teams is not only possible but likely given historical player numbers available at the U15-U19 age levels.  HYSA has increasingly turned to forming teams that include players from between 2 and 3 age groups at the high school level and that pattern is anticipated to continue for the foreseeable future.
  2. Team placement is made with a designation/condition of primary position (e.g. a player placed as a goalie should not anticipate playing and is not guaranteed to play other desired positions for which he or she may not have qualified had he or she declared such positions as primary), and is formed through the discussion and consensus reached by club officials and the coaching and team formation committee.  The following factors are considered in such placement: 
    1. An initial determination of players interested in playing in a given spring season will be made based on those players who have registered to play and who have paid the placement fee.  HYSA will have limited capability to accommodate and place any player who does not register and pay the placement fee, so players interested in playing in the MYSA spring season are highly encouraged to register by the registration deadline of October 15 of the year immediately preceding the spring season (e.g. October 15, 2016 for placement on the Spring 2017 teams).

                                                              i.      At the time of registration and payment of the placement fee, players will be asked to identify the following information, which may be considered in team formation and placement decisions:

1.      Availability for pre and early season conditioning and practices, with acknowledged flexibility for multisport athletes gaining comparable conditioning and skill development (e.g. track, basketball, etc.);

2.      Anticipated schedule conflicts for weekends throughout the spring season (April through mid-June) with a specified goal of forming teams with rosters of at least 14 “A” team players available to play for 75% of such weekends;

3.      Desired primary position by line (e.g. goalie, back, mid, forward); and 

4.      Willingness to participate in tournaments (e.g. Three Blind Ref’s, Hot Shots, Denver and Boise tournaments, U.S. Soccer sanctioned regional qualifying tournaments) in addition to league matches.

  1. The cumulative data available from prior years’ coaching assessments, and tryout assessments that were completed for the player during participation in intermediate levels (U11-U14) of competition as well as the performance of the players on the teams upon which they have been previously placed.  Greater weight is accorded more recent assessments and player performance while trends (e.g. acceleration or decline in the pace of development or performance over time) in player development and performance are also taken into account.  The performance of previous “A” teams upon which the players have been placed will also be used, both as a means of confirming the accuracy of previous team formations and to apply appropriate weight to each player’s role on such team.  For example, greater weight for placement would be accorded to a starting player for a highly successful HYSA team than would be accorded to a reserve player for a team not experiencing an appreciable degree of success in the preceding year.
  2. The placement, performance, and recognition (e.g. starting roles, all conference, all state, etc.) accorded players on their high school varsity and junior varsity teams and/or any related competitive club experiences (e.g. ODP, Rocky Mountain, etc.) is used as an additional data point, as a means of ensuring that credit for player potential and performance validated in other competitive environments is considered in HYSA team formation decisions.  The performance of such teams upon which the players have been placed will be used to apply appropriate weight to each player’s role on such teams.  For example, greater weight for placement from this element would be accorded to a starting player for a conference or state championship team than would be accorded to starting player for a team with a losing record.  
  3. Formal tryouts at U15 and above are used sparingly to supplement information where other data points are unavailable (e.g.  for players new to the program, players who were injured during the immediate preceding season, players participating in HYSA but not high school soccer, etc.)  Tryouts may also be granted to any player seeking to advance from a previous placement on a “B” team to placement on an “A” team.  The tryout process may be granted or denied in the sole discretion of the coaching and team formation committee and is available only for teams that have room available on their roster (room calculated by the 18 player suit up limit minus the actual roster size for the team for which the player desires to join) for additional players. 

                                                              i.      The tryout process is overseen by the coach of the team for which the player is seeking to play and will be conducted by observing the player during at least 4 practices with the team for which the player is seeking to play.

                                                            ii.      Decisions on whether to place a player on a team for which he or she is trying out will be made by the coaching and team formation committee, taking account of the coach’s assessment and resulting recommendation.

 

Tryout Procedures for U11-U14:

 

Tryouts will be led by the Executive Director and the Special Projects Coordinator.  The key components that HYSA will incorporate in each tryout, regardless of age or gender, include:

 

  1. Use of an assessment process that assesses each player using the following “four pillars” of youth soccer development adopted by U.S. Soccer, using a 1-5 range with 5 representing mastery for the age and gender:
    1. Technical
    2. Tactical
    3. Physical
    4. Mental
  2. The specific tryout format will be set by the HYSA Executive Director and Special Projects Coordinator with input from the Technical Advisor and Competitive Directors, as appropriate, to ensure a standard tryout format for each age and gender.
  3. HYSA will use as many assessors as it can recruit to participate in the tryouts, in order to ensure as many separate data points as possible for each area assessed for each player. 
  4. If possible, parents or family members of players participating in tryouts will not assess their child’s group, unless that parent or family member has been identified as the coach of that team for the next season or that parent or family member was a coach of the team for the preceding season and is providing a written assessment based on that season.
  5. The HYSA Executive Director and Special Projects Coordinator will use the compiled assessments from tryouts and compare the results to a separate individual assessment for each player who has previously played for an HYSA team, using the same assessment form used by the assessors, completed by the coach from the most recent season completed immediately prior to the date of the tryouts.  Assessor’s scores will be averaged.
  6. The HYSA Executive Director and Special Projects Coordinator will analyze the compilation of assessments from the tryout sessions and the coach’s assessment to develop a compiled/average individual ranking for each player participating in the tryout session.  With input from the Technical Advisor and the Competitive Directors, as appropriate, proposed teams will be formed and presented to the HYSA Coaching and Team Formation Committee.  Where there are two teams formed in an age group, the separation between the first and second teams will vary according to team needs, clear breaks in assessment scores from one player to the next, and minimum and maximum roster sizes under both HYSA and MYSA rules, and other relevant considerations. 
    1. If a parent or family member of a player is on the HYSA Coaching and Team Formation Committee, that parent or family member will not be involved in team formation decisions involving that child unless such involvement is necessary in order to ensure a quorum of the Committee.
  7. If a player does not participate in the tryouts and, prior to the tryouts, has been excused by the HYSA Executive Director, then the HYSA Executive Director, the Special Projects Coordinator, the Technical Advisor, and the Competitive Directors will recommend whether and where that player should be placed to the Coaching and Team Formation Committee.  Placement on a team is not guaranteed for the player.  If a player does not participate in the tryouts and has not been excused by the HYSA Executive Director prior to the tryouts, then the HYSA Executive Director, the Special Projects Coordinator, the Technical Advisor, and the Competitive Directors will recommend whether and where that player should be placed to the Coaching and Team Formation Committee.  In no case may this player displace an existing player on a formed team, and placement on a team is not guaranteed for the player.
  8. The recommendations for team formation from the Coaching and Team Formation Committee must be approved by the HYSA Board of Directors.
    1. If a parent or family member of a player is on the HYSA Board of Directors, that parent or family member will not be involved in team formation decisions involving that child unless such involvement is necessary in order to ensure a quorum of the Board.

 

Once tryouts are complete, the HYSA Executive Director and Special Project Coordinator will meet with the HYSA Coaching and Team Formation Committee as soon as possible to present the team formation recommendations   If there are any issues associated with the assessments or team formation issues, the HYSA Executive Director will notify the HYSA Executive Committee and keep it informed of the issues.  The goal is to have the team formation recommendations confirmed by the HYSA Board of Directors as soon as possible after the tryouts.

 

Once the Board has approved the teams for the following season(s), players will be notified by HYSA.  If a player is offered a spot on a team roster, the player is required to confirm acceptance of this roster spot by registering for the next season within one week, which will include partial payment of that season’s fees.  Failure to register within the required timeframe may result in that player’s spot being offered to another player.

Although teams are formed, in some circumstances HYSA may need to hold mid-season tryouts or otherwise make adjustments to the teams to accommodate specific circumstances.  Such action will be left up to the discretion of HYSA. 

 

 

PLAY UP POLICY   

HYSA strives to ensure that all players have skills matched and age appropriate opportunities to play for all players in forming its teams.   Play-ups are not allowed in the Recreational program.

Parents must request a play-up on or before any deadline set by HYSA by preparing and emailing a request to the HYSA Executive Director, identifying the name and calendar year of birth for the player and identifying the age group in which the player desires to play.

The following are circumstances and conditions applicable to play up requests.

  1. The HYSA Coaching and Team Formation Committee considers every play up request on a case-by-case basis and may grant or deny such request based on the factors in this policy, subject to review and approval of the final team rosters by the HYSA Board of Directors as provided in the HYSA Bylaws.
  2. All play-ups granted are for one season only and do not guarantee a play-up in the following season.
  3. Skill appropriate.  A player ranked above the team roster cutoff (e.g. top 14 for a roster of 14; top 19 for a roster of 19, etc.) through tryouts among all players (age appropriate and otherwise) seeking to play for a particular team may be allowed to play up, subject to the following limitations:  
    1. A player may be placed on a team up to one calendar year older than the player’s default age group for U10-U13 (i.e., U10 up to U11; U11 up to U12; or U13 up to U14);
    2. A player may be placed on a team up to two calendar years older than the player’s default age group for U14 (i.e., U14 up to U15 or U16);
    3. A player may be placed on a team up to three calendar years older than the player’s default age group for U15-U16 (i.e., U15 up to U16, U17 or U18; or U16 up to U17, U18 or U19); and
    4. A player aged U17 or above may be placed on any team at or above that player’s default age group, from U17 through U19.
  4. Team Formation:  A player may be invited to play-up even without submitting a play up request for purposes of team formation.  The HYSA Executive Director, in consultation with the HYSA Coaching and Team Formation Committee, may extend invitations in such circumstances.

5-3-16

Uniform Policy

  • All HYSA Arsenal players may only wear only the approved uniform provided by Puma and Play On Soccer. Apparel representing any other brand or athletic store may not be worn at any time while officially representing HYSA Arsenal. Players wearing unapproved apparel will not be permitted to play in official games as an HYSA Arsenal player.
  • All HYSA Arsenal coaches are required to wear the apparel provided by Puma and Play On Soccer for all games and events when acting as an HYSA Arsenal representative.

Discipline Policy

  • On-field physical and verbal abuse will be dealt with by the officiating crew. Severe abuse by HYSA players and coaches may result in additional suspensions from club activities.
  • Red cards issued to HYSA players and coaches will be dealt with by the HYSA Discipline Committee on a case-by-case basis.
  • Unsportsmanlike conduct red cards will most likely result in additional suspensions from official play.

 

Risk Management Policy

HYSA RISK MANAGEMENT POLICY

The Helena Youth Soccer Association (HYSA) has adopted the following risk management

policy.

1. The HYSA Executive Director shall conduct background checks of employees, coaches, and

other volunteers who have regular unsupervised contact with players. The HYSA Executive

Director shall also be subject to a background check.

2. HYSA employees, coaches, and volunteers who have regular unsupervised contact with

children must participate in an orientation program which includes a discussion of HYSA’s Risk

Management Policy. At the orientation meeting, they must acknowledge having received and

read this policy.

3. HYSA employees, coaches, and volunteers may not be alone with a single player, unless

that player is the child of such employee, coach, or volunteer. “Alone” means there is no

second person present where the HYSA-related activity is occurring. If an employee, coach,

or volunteer finds himself in a situation where he is alone with a single player, the adult must

take immediate steps to find another person and resolve the circumstances as quickly as

possible to bring it back into compliance with this policy.

4. HYSA employees, coaches, and volunteers will not, under any circumstances, discipline

children by use of physical punishment or by failing to provide the necessities of care such as

food or shelter.

5. Parents may visit the HYSA fields at any time that their child is on the field.

ADOPTED BY THE HYSA BOARD OF DIRECTORS:

Date: July 18, 2016

HYSA Playing Time and Roster Limits Policy

Discussion of any play time concerns should be addressed with the Head Coach and if further discussion is needed with the Executive Director Phil McGovern.

 

 

Age Group

Field Players

Playing Time

MYSA Game Roster

Min/Max Team Size

10U Academy

7 v 7

50%

n/a

 pool play

11U Academy

9 v 9

50%

15

pool play

12U Blue/Gold

9 v 9

** see below

15

14/18

13U Blue/Gold

11 v 11

** see below

18

16/22

14U-19U

11 v 11

** see below

18

16/22

** While there is no specific guarantee of playing time for age groups 12U-19U, coaches should attempt to provide play time opportunities appropriate to the level of competition allowing for the player to play in each half of each game, provided that the player has been responsible in attending practices, attitude, effort, and has no disciplinary issues. Playing time refers for purposes here in this policy to rostered players for any given game.

 

Board Approved 2/20/17

 

 

Scholarship/Financial Assistance Policy

Scholarship/Financial Assistance Policy
Adopted by the Helena Youth Soccer Association (HYSA) on October 16, 2017


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