Club Policies

Siebel Soccer Complex Policies

  • All use of the Siebel Soccer Complex must be approved by HYSA.
  • For child safety purposes, weapons of any kind (including firearms) are not permitted inside the fence line.
  • For child safety and sanitation purposes, pets of any kind (including dogs) are not permitted inside the fence line.
  • Off-field verbal and physical abuse by players, coaches, family members, fans, officials, and club representatives will not be tolerated under any circumstances. Such abuse will result in 1) a warning followed by 2) removal from the grounds and may result in an additional suspension from club activities.

TRYOUT POLICIY

Adopted by the Helena Youth Soccer Association (HYSA) on April 18, 2016

 

HYSA will hold tryouts for its Arsenal teams in spring of each year for the U10-U14 aged teams, which will be in effect for two seasons (that fall and the next spring).  Tryouts for the U15-U19 aged teams will be held in the spring and/or fall prior to the season to which they apply and will be in effect for the next spring.

 

There is a non-refundable registration fee for tryouts which will be set by the HYSA Board of Directors prior to the tryouts.  If a player needs financial assistance, parents should notify the HYSA Executive Director prior to tryouts and request a scholarship.  Generally, a letter to the Executive Director stating the hardship and identifying how much the player can contribute to the fees meets the scholarship requirements.

 

All players must register for tryouts online.  Tryout registration will close 24 hours before the first scheduled tryout in an age group.  If a player does not register 24 hours prior to the first scheduled tryout, the player must arrive at least one hour prior to the first scheduled tryout to register on site, and a non-refundable late registration fee will be applied.

 

All players who are trying out must arrive at least 30 minutes prior to the first scheduled tryout in order to check-in.  Players may not wear HYSA or Arsenal gear and must bring a white shirt.  All players must wear cleats and shin guards and will not be allowed to tryout without them.  Players should bring their own ball as they will be responsible for warming up on their own prior to the tryouts beginning.

 

Players are strongly encouraged to play within their age appropriate group, and any play up requests are subject to a separate HYSA policy.  The Montana Youth Soccer Association (MYSA) is no longer allowing play down requests.  If a player is requesting a play up, the request be provided to the HYSA Executive Director on or before any deadline set by HYSA.

 

Tryouts will be led by the Executive Director and the Special Projects Coordinator.  The key components that HYSA will incorporate in each tryout, regardless of age or gender, include:

 

  1. Use of an assessment process that assesses each player using the following “four pillars” of youth soccer development adopted by U.S. Soccer, using a 1-5 range with 5 representing mastery for the age and gender:
    1. Technical
    2. Tactical
    3. Physical
    4. Mental
  2. The specific tryout format will be set by the HYSA Executive Director and Special Projects Coordinator with input from the Technical Advisor and Competitive Directors, as appropriate, to ensure a standard tryout format for each age and gender.  Each tryout may include a combination of technical drills, small-sided activities and games, and full-sided play (or as close thereto as possible, depending on the number of players participating in tryouts) scrimmages.  The tryout format contemplates sessions of 1.5-2 hours each and includes two separate tryout sessions.   The tryout activities are generally facilitated by that age group’s coaches.
  3. Players are expected to attend both all tryout sessions unless they are sick, injured, or otherwise excused in advance by the HYSA Executive Director.  
  4. HYSA will use as many assessors as it can recruit to participate in the tryouts, in order to ensure as many separate data points as possible for each area assessed for each player.  HYSA will assign a lead assessor among those participating in the tryouts who is responsible for ensuring the tryout process follows the assessment outline and who collects, compiles, and delivers the assessments from the tryouts to the HYSA Executive Director or Special Projects Coordinator.  Assessors do not form the teams.
  5. If possible, parents or family members of players participating in tryouts will not assess their child’s group, unless that parent or family member has been identified as the coach of that team for the next season or that parent or family member was a coach of the team for the preceding season and is providing a written assessment based on that season.
  6. The HYSA Executive Director and Special Projects Coordinator will use the compiled assessments from tryouts and compare the results to a separate individual assessment for each player who has previously played for an HYSA team, using the same assessment form used by the assessors, completed by the coach from the most recent season completed immediately prior to the date of the tryouts.  Assessor’s scores will be averaged.
  7. The HYSA Executive Director and Special Projects Coordinator will analyze the compilation of assessments from the tryout sessions and the coach’s assessment to develop a compiled/average individual ranking for each player participating in the tryout session.  With input from the Technical Advisor and the Competitive Directors, as appropriate, proposed teams will be formed and presented to the HYSA Coaching and Team Formation Committee.  Where there are two teams formed in an age group, the separation between the first and second teams will vary according to team needs, clear breaks in assessment scores from one player to the next, and minimum and maximum roster sizes under both HYSA and MYSA rules, and other relevant considerations. 
    1. If a parent or family member of a player is on the HYSA Coaching and Team Formation Committee, that parent or family member will not be involved in team formation decisions involving that child unless such involvement is necessary in order to ensure a quorum of the Committee.
  8. If a player does not participate in the tryouts and, prior to the tryouts, has been excused by the HYSA Executive Director, then the HYSA Executive Director, the Special Projects Coordinator, the Technical Advisor, and the Competitive Directors will recommend whether and where that player should be placed to the Coaching and Team Formation Committee.  Placement on a team is not guaranteed for the player.  If a player does not participate in the tryouts and has not been excused by the HYSA Executive Director prior to the tryouts, then the HYSA Executive Director, the Special Projects Coordinator, the Technical Advisor, and the Competitive Directors will recommend whether and where that player should be placed to the Coaching and Team Formation Committee.  In no case may this player displace an existing player on a formed team, and placement on a team is not guaranteed for the player.
  9. The recommendations for team formation from the Coaching and Team Formation Committee must be approved by the HYSA Board of Directors.
    1. If a parent or family member of a player is on the HYSA Board of Directors, that parent or family member will not be involved in team formation decisions involving that child unless such involvement is necessary in order to ensure a quorum of the Board.

 

Once tryouts are complete, the HYSA Executive Director and Special Project Coordinator will meet with the HYSA Coaching and Team Formation Committee as soon as possible to present the team formation recommendations   If there are any issues associated with the assessments or team formation issues, the HYSA Executive Director will notify the HYSA Executive Committee and keep it informed of the issues.  The goal is to have the team formation recommendations confirmed by the HYSA Board of Directors as soon as possible after the tryouts.

 

Once the Board has approved the teams for the following season(s), players will be notified via email or phone call of their team placement.  If a player is offered a spot on a team roster, the player is required to confirm acceptance of this roster spot by registering for the next season within one week, which will include partial payment of that season’s fees.  Failure to register within the required timeframe may result in that player’s spot being offered to another player.

Although teams are formed, in some circumstances HYSA may need to hold mid-season tryouts or otherwise make adjustments to the teams to accommodate specific circumstances.  Such action will be left up to the discretion of HYSA.

 

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PLAY UP POLICY   

HYSA strives to ensure that all players have skills matched and age appropriate opportunities to play for all players in forming its teams.   Play-ups are not allowed in the Recreational program.

Parents must request a play-up on or before any deadline set by HYSA by preparing and emailing a request to the HYSA Executive Director, identifying the name and calendar year of birth for the player and identifying the age group in which the player desires to play.

The following are circumstances and conditions applicable to play up requests.

  1. The HYSA Coaching and Team Formation Committee considers every play up request on a case-by-case basis and may grant or deny such request based on the factors in this policy, subject to review and approval of the final team rosters by the HYSA Board of Directors as provided in the HYSA Bylaws.
  2. All play-ups granted are for one season only and do not guarantee a play-up in the following season.
  3. Skill appropriate.  A player ranked above the team roster cutoff (e.g. top 14 for a roster of 14; top 19 for a roster of 19, etc.) through tryouts among all players (age appropriate and otherwise) seeking to play for a particular team may be allowed to play up, subject to the following limitations:  
    1. A player may be placed on a team up to one calendar year older than the player’s default age group for U10-U13 (i.e., U10 up to U11; U11 up to U12; or U13 up to U14);
    2. A player may be placed on a team up to two calendar years older than the player’s default age group for U14 (i.e., U14 up to U15 or U16);
    3. A player may be placed on a team up to three calendar years older than the player’s default age group for U15-U16 (i.e., U15 up to U16, U17 or U18; or U16 up to U17, U18 or U19); and
    4. A player aged U17 or above may be placed on any team at or above that player’s default age group, from U17 through U19.
  4. Team Formation:  A player may be invited to play-up even without submitting a play up request for purposes of team formation.  The HYSA Executive Director, in consultation with the HYSA Coaching and Team Formation Committee, may extend invitations in such circumstances.

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Uniform Policy

  • All HYSA Arsenal players may only wear only the approved uniform provided by Puma and Play On Soccer. Apparel representing any other brand or athletic store may not be worn at any time while officially representing HYSA Arsenal. Players wearing unapproved apparel will not be permitted to play in official games as an HYSA Arsenal player.
  • All HYSA Arsenal coaches are required to wear the apparel provided by Puma and Play On Soccer for all games and events when acting as an HYSA Arsenal representative.

Discipline Policy

  • On-field physical and verbal abuse will be dealt with by the officiating crew. Severe abuse by HYSA players and coaches may result in additional suspensions from club activities.
  • Red cards issued to HYSA players and coaches will be dealt with by the HYSA Discipline Committee on a case-by-case basis.
  • Unsportsmanlike conduct red cards will most likely result in additional suspensions from official play.

 


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